Easily create and assign tailored maintenance plans to properties, ensuring organized and efficient management.
Automatically generate and track maintenance payment schedules, reducing manual work and ensuring timely collections.
Record payments received, monitor outstanding balances and maintain clear financial records for better transparency.
Store and access maintenance-related documents in digital form, ensuring all information is easily retrievable.
Provide clear payment acknowledgments and manage maintenance responsibilities effectively, improving satisfaction and trust.
Capabilities
Maintenance Plan
The Maintenance Plan feature allows real estate businesses to create customized maintenance plans based on property type and area, with flexible collection intervals such as monthly, quarterly or yearly. This enables companies to structure and standardize maintenance fees efficiently, ensuring that all properties are covered under a clear, predefined plan that is easy to manage and adjust as needed.
Maintenance
The Maintenance feature assigns the pre-defined maintenance plans to rented or sold properties, allowing businesses to define the start and end dates of each plan. It also enables the digital storage of related documents for easy access and organization. Additionally, when a rented property is vacated, this feature facilitates the settlement of any outstanding maintenance payments, ensuring smooth transitions and accurate financial records.
Maintenance Schedule
The Maintenance Schedule feature automatically generates payment schedules for property maintenance based on the details set in the Maintenance Plan and Maintenance modules. For example, if a property of 1,000 square feet is set to have a maintenance fee of Rs. 2 per square foot per month for a year, the system will automatically generate a Rs. 2,000 maintenance schedule on the 1st of each month, showing it as an outstanding balance. This module also allows the admin to modify or add additional amounts as needed, ensuring accurate tracking and collection of maintenance payments. This automation ensures that maintenance fees are tracked consistently and accurately.
Maintenance Payment Receive
The Maintenance Payment Receive feature records all payments received against the scheduled maintenance fees, tracking key details such as payment date, method and amount. This ensures accurate financial tracking and enables the issuance of payment acknowledgments, maintaining clear communication with property owners or tenants and ensuring that all transactions are properly documented and accounted for.
Pain Points
Inconsistent Maintenance Planning
Provides standardized maintenance plans tailored to property needs, ensuring consistent and organized management.
Manual Payment Scheduling
Automates the scheduling of maintenance payments, reducing manual errors and ensuring timely collections.
Disorganized Document Storage
Enables digital storage of maintenance-related documents, improving accessibility and organization.
Missed or Delayed Payments
Tracks all payments received, monitors outstanding balances and provides clear payment acknowledgments to avoid missed or delayed payments.
Complex Financial Tracking
Simplifies financial management by maintaining detailed records of all maintenance transactions, ensuring transparency and accountability.
Why Maintenance Management?
Imagine this scenario: You have several properties to maintain, each requiring regular upkeep, payment tracking and tenant communication. Managing these tasks manually is not only time-consuming but also prone to errors.
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Now, picture this instead: You have a Maintenance Management module that takes care of everything. Maintenance plans are created based on the property's needs, payment schedules are automatically generated and all related documents are stored digitally. You can track maintenance payments with ease and issue acknowledgments instantly, ensuring that nothing slips through the cracks.
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Why is this important? Because property maintenance is crucial to the long-term value of your assets. A good Maintenance Management system ensures that all maintenance tasks are scheduled, tracked and completed on time. This not only keeps your properties in top condition but also helps you avoid costly repairs down the line.
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But there's more: It's not just about keeping your properties well-maintained; it's about improving your relationship with tenants and owners. When maintenance is handled efficiently, tenants are happier and your reputation as a reliable property manager grows.
So, why should you use a Maintenance Management module? Because it simplifies the entire maintenance process, from planning to payment, ensuring your properties remain well-maintained, your tenants stay satisfied and your business thrives.
